Best Apps to Generate Free Privacy Policy for Websites

on 01 September 2022, by Bogdan, in Blog, Guides

by Bogdan

All websites interact with user data in some way. Some websites such as membership sites and e-commerce collect and use information from users more often than others. A privacy policy enables you, as the website owner, to inform users that your site collects and uses their information, and assure them that it is dedicated to keeping it safe. You can add a privacy policy to your website by embedding code and integrating files; a process that can be rather complicated.

Fortunately, with WordPress, you can do this code-free. There are numerous apps (plugins) that have been developed to enable WordPress site owners to easily generate privacy policies for their websites such that it can be challenging to select the best one for you. As a result, we have gathered a list of the best ones to make your decision easier.

Before we get into that, let’s first understand what a privacy policy is and why you need it.

What is a Privacy Policy and Why Do You Need it?

A privacy policy page is simply a page where you disclose the ways that your site collects user information, what it does with it, and how it protects it. This includes the information collected from

Web cookies
Registration forms
Subscription forms
Comments, and so on.

The privacy policy also discloses if the information collected is kept confidential or shared with third parties (for example, for surveys, etc.).

Because your website interacts with user data in some way, as the site owner, you are obliged to have a privacy policy. Especially, if you intend to collect user data for example:

Using cookies for a personalized experience.
User emails for email marketing.

To enforce this, there are data protection laws such as GDPR and CCPA which require you to have a privacy policy. The GDPR legislation for the EU also requires you to inform users of their rights regarding their data. The declarations you make on this page must be:

Easily understandable
Transparent
Up-to-date
Comprehensive

These regulations apply to all organizations, including non-profits. And failure to meet them is subject to hefty fines. Here is a sample of a privacy policy section from Brizy just to give you an idea of what we're talking about.

If you have a WordPress website, you don't have to write code to generate your site's privacy policy. There are numerous solutions to help you achieve this seamlessly. Before exploring these solutions, let's first look into the default option.

If you want to create a new one, click on the Create New Page button and it will automatically generate a new privacy policy template on your page.

Although this page is okay for an entry-level policy, it has very limited features. If you're looking for an advanced and more competent privacy policy, you should consider the solutions that we've proposed in the next section.

The Best Apps to Generate Free Privacy Policy for Websites

You can use the following apps to generate a transparent, comprehensive, and compliant privacy policy.

WP Legal Pages

WP Legal Pages (or just Legal Pages ) tops the list because it is such a remarkable plugin that enables you to easily generate a privacy policy for your WordPress website. That’s not all, you can also create disclaimers, cookie notices, and terms and conditions pages to keep your site safe and credible. With this plugin, you can easily insert a privacy policy template on any page you want or have it displayed anywhere on your site using shortcodes. It is compliant with GDPR, CCPA, and DMCA regulations so you won’t have to worry about facing hefty fines in these jurisdictions.

Legal Pages gives you access to the following features for free:

An industry-leading number of legal pages.
It allows you to generate a privacy policy for your site in just a single click.
Easy customization of the templates using the WordPress customizer to fit your site’s design.
You can add new policy page templates or custom templates that you have created.
A clean user interface so you won’t have to worry about learning how to use it.
You can use up to 15 shortcodes to determine when and how your privacy policy will be displayed.

Legal Pages also has a Pro Version that allows you to access advanced features such as more privacy policy templates, the ability to lock down content via passwords, faster support, and so on.

WP Auto Terms

WP Auto Terms, previously Auto Terms of Service and Privacy Policy, is a versatile solution that can help you to generate a range of legal documents for your WordPress website. This includes a privacy policy and terms and conditions. Using the WP Auto Terms privacy policy generator, you can generate different types of privacy policy pages such as:

CCPA Privacy Policy
GDPR Privacy Policy
Your legal page

This plugin is compatible with the WordPress customizer which makes it extremely easy to customize. You can use various features such as color pickers, sizing elements, and custom CSS to customize your privacy policy to be synonymous with the rest of your website.

Iubenda

Iubenda is one of the best-in-class privacy policy generators for WordPress out there. This is because the privacy policy text has been drafted by professional lawyers. As a result, it is compliant with a wide variety of regulatory bodies such as GDPR, ePrivacy (for cookie consents), LGPD, CCPA, and more.

In addition, it makes this process simple and fast. It hosts an impressive depth of features including:

Capturing GDPR consent records in web forms.
It allows you to generate a CCPA privacy policy using a DNSMPI link which is legally required.
Automating implementation of the privacy policy.
Automatically detect the user’s location to apply the correct privacy policy for a given jurisdiction.
Availing your privacy policy in multiple languages. Iubenda supports up to 9 languages.
Iubenda automatically updates, so that when the law changes, your site will always be up to date with the latest requirements. Also, this plugin has a site scanner that runs on your site and notifies you if there is a section on your site that needs to be added to your compliance documents.

Iubenda’s privacy policy generator contains over 1900 clauses to select from. Just like the others on this list, it is fully customizable. With Iubenda’s white label feature, you can integrate your privacy policy text in the body of your web page. The best part? Iubenda’s basic setup is completely free.

WP Terms Popup

WP Terms Popup is slightly different from other solutions in this list because its main purpose is to prevent users from accessing your website before reading and agreeing with your privacy policy. It allows you to relieve yourself from any liability by taking your site visitors through a simple 3-step process before they can access your site’s content. The first step involves the user reading your privacy policy, then agreeing to it in the second step, and finally granting access in the third.

With WP Terms Popup, you can assign your created privacy policy throughout your site (globally) or select the specific content you want to protect behind a privacy policy. These could be sections on which you collect customer data. This way you don’t have to restrict your entire site and frustrate your site’s visitors. The privacy policy you create is fully customizable and all of this can be done on the plugin settings page and in a few steps.

WP Auto Terms is a free plugin that also has a pro version. If you purchase the pro version you will access advanced features such as:

WP Terms Popup Designer - which allows you to customize the appearance of your popups code-free.
WP Terms Popup Collector - to store consent information about your visitors when they agree to your privacy policy.
WP Terms Popup Age verification - to confirm your site visitors’ ages before allowing them to access a page/site.

Without the premium features, you will still have a solution that is good enough.

Wrapping Up

Because every website interacts with user data in some way, as a site owner, you are obligated to add a privacy policy to it. A privacy policy informs users what user information your site collects, how it collects this information, and what it does with the collected information. Failure to include a transparent, comprehensive, and compliant privacy policy makes your site liable to hefty fines from regulatory data protection bodies in your region.

Instead of writing code and having lawyers draft a privacy policy for your WordPress website, you can utilize the solutions mentioned in this post to generate a competent privacy policy for free. Although most of them are free, you can opt to pay for the premium versions and unlock advanced features.

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Article by Bogdan

Co-founder & Head of Design, Bogdan has a passion for everything that works great and looks awesome. Guilty for most of the UI and UX around this place, you can say "Hi" to him at bogdan at brizy dot io