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The Best AI Productivity Tools For Business In 2025

on 11 Feb 2025, by Bogdan, in Blog, WordPress, FREE, Guides

by Bogdan

AI tools are changing the way we work. When it comes to productivity, these tools are helping professionals breeze through tasks and get more work done in a short amount of time. Thanks to AI productivity tools for businesses, things that would take hours to an entire day only take minutes.

This is probably why 65% of businesses leverage AI tools to get mundane tasks over the line. And it’s no surprise that you’re looking to do this too.

Currently, there are tons of AI productivity tools for just about anything. There’s something for everyone but knowing which tools suit your specific business functions can be challenging.

In this guide, we will categorize the best AI tools for productivity, cover their features, and make it easier to find what you’re looking for. From daily task management, team collaboration, and instant website creation to sales and marketing, there’s something for everyone.

The Best AI Tool Suite for Business Productivity

To create this list, we rounded up the AI productivity tools that best mitigate the common challenges of tools using AI. Which are:

Integrations with other tools - Some AI tools have limited integrations which makes integrating them into your working ecosystem difficult. Because of this, we gathered productivity tools using AI that are either platform-agnostic or have several integrations.
Bias and inaccuracies - Concerns over explainability is a huge topic in AI. As a result, we’ll cover tools that are committed to responsible AI practices.

We’ve had a chance to look at numerous tools and come up with our collection of the best ones. Full disclosure: we’ve used and tested most of them to verify if they suit the named business functions. With that in mind, here are the best AI tools for business productivity by category.

Best AI Tools for Task Management and Team Collaboration

Collaboration at work is great, but it doesn’t help if it takes up most of your time. Luckily, with task management and team collaboration AI tools, you don’t have to spend an entire day catching up on conversations, project updates, recordings, etc.

You can leverage these AI workspace tools if you want your teams to collaborate more efficiently.

ClickUp

ClickUp combines AI project management, document processing, and internal communications in an integrated platform. To start with, you can leverage its AI to help you create projects, generate task descriptions, assign ownership, etc., and free yourself up for more strategic work.

You can also use its writing ideas to create new content or edit existing work. Finally, its AI communications assistant ensures your teams are connected, regardless of whether they’re working onsite or remotely.

ClickUp’s biggest downside is that its free plan is pretty limited, especially in using custom fields and Gantt charts. Also, some users have reported a learning curve.

Pricing: A free plan is available with multiple paid plans starting at $7/month.

Asana

If you have a smaller team that juggles multiple workloads simultaneously then Asana is the tool for you. Asana’s stand-out feature is that it allows you to build workflows using AI agents. These agents are capable of executing entire workflows on their own, provided you give them clear instructions.

Asana AI provides a great way to take repetitive processes (not just tasks) off your hands. Apart from project management, you can also leverage its AI to track and report on how your organization is working toward your goals.

If we were to pick a downside, Asana AI is only available in team plans. You can’t use it as an individual.

Pricing: A free plan is available. Pricing starts at $10.99/month.

Otter.ai

Otter.ai enables you to transcribe and take meeting notes in real time. It can take your meetings for you and then catch you up with a summary of the main talking points later on.

But, it’s more than just a meeting assistant. It also comes with a chatbot you can use to get answers on your meeting’s content, and generate emails and status updates. With this tool, you can condense your meetings and never miss out on anything important.

However, it can struggle with complex audio, for example, when there’s a bit of background noise or when people talk over each other. Also, it only supports US and UK English.

Pricing: It has a free tier and multiple pricing plans starting at $8.33/user/month.

Best AI Tools for Content Creation

Content creation is a huge part of your marketing strategy. Unfortunately, content creation isn’t as simple as it seems, and you can easily run into creative blocks. AI productivity tools will give you numerous ideas to help you get over these blocks as quickly as possible.

Notion AI

The business functions of Notion AI overlap between team collaboration and content creation. For content creation, it allows you to use AI to create and edit any type of document – you can use this to write or improve your copy, blog posts, product descriptions, etc.

You can also ask it to create social media posts on your products or services. Notion AI is one of the more integrated tools in this list. It connects to your company’s data across different platforms such as Slack and Google Drive. This allows you to draw knowledge from multiple resources when creating content.

That’s not all. You can also access knowledge from popular large language models like GPT 4 and Claude. One thing to note is that this tool won’t be able to answer questions from content in an embed, like a video or PDF.

Pricing: It has a free plan available for personal use, with paid plans starting at $10/user/month.

ChatGPT

We all know that ChatGPT is a multi-purpose productivity tool great for everyday tasks. But, we would be remiss not to mention it here given that it is one of the best AI writing tools out there. If you’re stuck in writer’s block, you can always turn to this tool for quick post ideas, marketing copy outlines, etc.

You can even ask it to review the content you’ve written and give feedback. But, keep in mind that ChatGPT will often give you generalized responses, hence, it is unsuitable for specific use cases.

Pricing: It’s free but you can upgrade to ChatGPT Plus for $20/month.

Jasper AI

If you want to create a high volume of written marketing content, you should consider using Jasper AI to help you do this quickly and efficiently. You can create any written marketing content such as blog articles, social media posts, sales emails, website copy, and more.

It uses Flash Diffusion, an image generation model, to create images you can use in your posts. Like Asana, you can use Jasper AI to create AI-powered workflows and take the tedious marketing tasks off your hands.

But if your content is overly technical, Jasper might not be the tool for you. This is because it struggles with this type of content.

Pricing: Jasper’s pricing starts at $39/month and it lacks a free plan.

Best AI Video Production Software

Currently, there are text-to-video AI software you can use to create unique videos from scratch. At the same time, there are tools you can use to edit your videos by removing backgrounds or adding them, for example.

If you’re looking to generate videos with AI, here are some of the best AI video production software to use.

Synthesia

Synthesia is a great solution for creating training, tutorials, sales outreach, and onboarding videos. As one of the best AI-powered video creation software, Synthesia has the following features:

Text-to-video – you’ll give Synthesia instructions on how to create your video using natural language.

Over 230 avatars you can use as the face that narrates/explains your videos. You can also create your own avatars and add micro gestures like winks to make them lifelike.
It supports over 140 languages.
It allows your teams to collaborate on videos in real time.

Synthesia is a great video creation tool. But, you should know that it prohibits you from using videos with built-in avatars of popular ads and paid promotions.

Pricing: No free plan, pricing starts at $18/month.

FlexClip

If you’re creating videos for social media, FlexClip is one tool you should add to your productivity suite. It is a text-to-video software like Synthesia. You can feed it short text commands and even an entire article and it will generate a video from these instructions.

It comes with several niche-specific templates to help you get started quickly. After you create your video, you can enrich it with music and sound effects, text presets, etc.

FlexClip is a simple video creation and editing tool—if you want more advanced features, you may struggle with it.

Pricing: A free plan is available, with pricing starting at $11.99/month.

Wondershare Filmora

Wondershare Filmora is slightly different since it focuses on AI video editing rather than creation. This includes smart screen cuts and AI video enhancement to make your videos more visually appealing.

What’s more, you can improve your video’s visual appeal further with multi-camera editing, planar tracking, magnetic timeline, etc.

Filmora does so much well, but its sound editing features leave a lot to be desired.

Pricing: No free plan is available and its pricing starts at $9.99/month.

Best AI Tools for Website and App Development

Creating websites or just landing pages typically takes days to weeks of planning and execution. What’s more, you need some technical skills to create one from scratch even when using a no-code website builder.

Thankfully, AI website builders are here to make it easy for anyone to create websites and landing pages quickly.

Brizy AI Website Builder

The Brizy AI Website Builder is a great and already market-proved solution that allows you to create professional, ready-to-use websites within seconds. All you have to do is provide a name and description of your website and pick an industry.

If you’ve set up a Google Business Profile (Google My Business), you can enter your business details in just one click.

After providing this information, the AI will do the rest. You’ll have your website ready in seconds. The good thing is that you won’t be restricted to what the AI generates. You can make custom edits to this website and make it your own.

Brizy AI Website Builder is optimized for quality. It generates industry-specific images and copy so that you get a high-quality, relevant website for your business. The best part? This AI Website Builder is available for white labeling, meaning you can rebrand and resell it as your own.

Pricing: It has a free trial coming with 14 days of PRO features, while the pricing plans start at $19/month.

Wix AI Website Builder

Wix has an AI website builder in its site builder ecosystem. To create websites with AI, it allows you to provide instructions on how the website should look via a chatbot. Although the chatbot could miss one or two requests, it’s pretty effective and the answers you provide here seem to genuinely affect the final output. Once done, you can edit the website to fit with your brand.

Pricing: Wix has a 14-day free trial with pricing plans starting at $17/month.

Jimdo AI Website Builder (formerly Jimdo Dolphin)

Like Wix, Jimdo is an established site builder that has added an AI website builder to its offerings. You can bring in your business information from your Google Business listing (like with Brizy) – you can also link your socials, including Instagram and Facebook.

What makes it different is that Jimdo suggests the color palettes, pages, and styling you’ll need on your website. However, this AI is strictly limited to initial site creation, meaning it only provides a great starting point.

Pricing: It has a free plan if you want to use Jimdo’s branding and domain. For custom domains, you need to purchase a premium plan starting at $11/month.

Best AI Tools for Lead Generation and Management

You can leverage AI’s powerful data processing capabilities for lead generation and management using the following tools.

Customers.ai (formerly Mobile Monkey)

Customers.ai provides you with various features to help turn site visitors into paying customers. It rolls up lead generation, message automation, and prospecting in a single package.

It uses AI to analyze your website’s traffic, looking for profiles that match your preferred customer. Once it identifies them it automatically adds them to a contact list where you can send them automated emails or SMS to reach out.

You don’t have to write these emails yourself. You can leverage its copywriting service to compose emails that will likely get clicked.

Pricing: 7-day free trial available with premium pricing starting at $199/month.

Seamless.AI

Seamless.AI is a real-time search engine that allows B2B businesses to find and manage their leads. It combines its data engine with AI to help you find your potential customer’s contact information. This includes phone numbers, emails, the companies they work for (and the job titles), and so on.

It can connect you with B2B customers who are looking for your product/services and are ready to buy it. It’s not just people alone, you can also identify businesses looking for what you offer.

If any of their information changes, for example, if they change jobs, Seamless AI will track this information so that you have the most up-to-date contact information.

Although Seamless.AI’s database is pretty robust, it can be limiting. As such you shouldn’t use it as your primary source for leads.

Pricing: It has a free plan for a single user only. Its pricing is custom on a pay-per-user basis.

LeadIQ

LeadIQ simplifies prospecting for B2B businesses. This lead management solution has a dynamic Chrome extension that you can use to identify leads in the LinkedIn Sales Navigator, your CRM, or the web.

Once done, you can push this data and sync it across your marketing stack (it integrates with all the popular CRM platforms like Salesforce, Zapier, etc). On top of this, it has an AI email generator (Scribe) that works alongside your marketing stack to compose and send personalized emails to your prospects.

It’s a great platform to get started with lead management, but users have reported technical issues such as lagging.

Pricing: A free plan is available with pricing starting at $36/month.

Best AI Tools for Customer Support

AI tools for customer service handle all the repetitive customer questions, leaving your customer service agents to focus on advanced queries. This includes questions already in your documentation, FAQs, and community forums.

With these tools, you’ll provide customers with a great way for them to self-serve.

Gorgias

Given how repetitive ecommerce customer inquiries can be, Gorgias can be the tool to help you boost your customer support efficiency. It has an AI-powered chatbot you can use to resolve customer issues on common topics such as shipping, returns, exchanges, subscriptions, and so on.

This frees your support team to focus on advanced support tickets, which the AI can’t handle. You can train this AI on your brand’s voice so that its responses stay on-brand.

Pricing: Its pricing is probably its biggest drawback. First, it lacks a free plan. On top of this, its pricing is based on the number of users, which makes it unpredictable.

Help Scout

Help Scout offers a solution for managing customer support tickets across multiple channels including email, social media, live chat, and even your help desk. It has the following capabilities, powered by AI, to help you do this:

It can summarize lengthy conversations into bullet points in just a click, helping your customer support teams get up to speed quickly.
It allows you to fine-tune replies based on your brand’s voice and knowledge base.

It automatically forwards the requests it can’t solve to human agents.

Help Scout offers a great customer support solution but, it lacks servers in the EU which poses data breach risks for users in these regions.

Pricing: A free plan is available with pricing starting at $50/month.

Brainfish

We know customers don’t like to scour through documentation looking for answers. It is an unpleasant experience that takes a lot of time and effort. With Brainfish, you can allow customers to self-serve without the effort.

This solution combines AI with your knowledge base to deliver curated responses to customer questions. It will let customers self-serve on repetitive issues and allow your agents to handle the advanced ones.

This tool is meant for larger enterprises. Going for it when you have a small knowledge base is an overkill.

Pricing: You’ll have to request a quote from the sales team.

Best AI Tools for Marketing and Sales

Like many other business functions we’ve covered up to this point, AI accelerates sales and marketing operations. This includes content creation, SEO research, outreach campaigns, etc.

It is important to note that some of the tools we’ve already covered here such as Jasper AI, can also be used for sales and marketing. With that in mind, here are some sales and marketing AI tools to consider.

HubSpot’s AI sales and marketing tools

As a business function, marketing involves a lot of things. Instead of a single AI tool, HubSpot provides you with several tools to help you get going and maximize your marketing efforts. These include:

A blog post generator - This creates SEO-optimized blog posts with images from your text prompts.
A social post generator - After creating your blog posts, you can configure HubSpot’s AI to automatically create social posts that announce and link to your blog posts.

A website builder assistant - This helps create a website for your business based on your goals, brand voice, etc. It also creates a CMS to store your site’s content.
An email content assistant - To help your sales team write professional emails quickly.

A reporting assistant - Generates reports to help you see if your marketing strategy is on track.
An AI chatbot - To handle customer questions quickly.

These tools are perfect for a startup business that wants to implement go-to-market strategies with the help of AI.

Pricing: Starts at $12/month. Instead of a free plan, it has marketing tools you can use for free.

Alli AI

AlliAI allows you to optimize your website’s pages for search engines in bulk. You can set SEO rules that apply across your website and the AI will take care of the rest. Also, you can make changes page-by-page, the choice is yours.

On top of this, it has an A/B SEO testing tool you can use to optimize page titles and boost organic traffic. Its biggest drawback, however, is that it prices out smaller businesses.

Pricing: Starts at $299/month.

AdCreative.ai

With AdCreative.ai you can create brand-specific ad creatives such as text, photoshoots, and videos. It’s more than just an ad creation platform. Once you enter your brand’s information, it automatically comes up with an ad strategy for you, based on your brand’s information.

Plus, you don’t have to fill in this information manually, you can simply add your website’s URL and AdCreative.ai will gather this information from it. To top it up, it provides insights into what’s working for your competitors so you can stay ahead of them.

However, it is important to note that AdCreative.ai’s results are only as good as the data you’ll feed it.

Pricing: It lacks a free plan, but the paid plans start at $19/month.

Use AI tools to boost business productivity

With AI productivity tools for business, you can get more done in less time. These tools relieve you from mundane, repetitive tasks and allow you to focus on meaningful work. Seeing as there are so many AI productivity tools, you’ll need some help picking the ones that best suit your business function.

In this guide, grouped them by business function to make the selection process easier for you. Pick an AI tool for your business and automate your workflows for better results. Start with your website and take Brizy AI for a spin.

Article by Bogdan

Co-founder & Head of Design, Bogdan has a passion for everything that works great and looks awesome. Guilty for most of the UI and UX around this place, you can say "Hi" to him at bogdan at brizy dot io